Our office will be closed to the public until April 6, 2020.

Welcome to Northumberland County Circuit Court

Welcome to Northumberland County Circuit Court

Welcome to Northumberland County Circuit CourtWelcome to Northumberland County Circuit CourtWelcome to Northumberland County Circuit Court

IMPORTANT INFORMATION

**See Court Order for COVID-19 Emergency**

  

Our office will be closed to the public until April 6, 2020 unless extended.  Please note the following procedures:


  1. The Circuit Court Clerk's Office will be closed to the public.  Personnel will be available to respond to telephonic, fax and email inquiries and to process recordings and case filings.  Recordings and probates may proceed by approval of the Clerk with scheduled appointments according to the Clerk's protocol.
  2. We will be entering all recordings as they come in to the system so that the Secure Remote Access (SRA) will be up to date.
  3. If you need to record you must call our office and set  up an appointment to come to the building.  We will meet you at the door, record your documents then return them to you.  **Please make sure that the document has all the necessary information and the check is correct.  You can check the recording amount online at www.courts.state.va.us, look for Circuit Court Deed Calculation.
  4. Please call our office to set up an appointment or for further information at 804-580-3700..


Thank you for your patience and understanding during this time.

image24

About Us

image25

Our Duties:

The Clerk of the Circuit Court, Mrs Deborah Bingham is a constitutional officer elected to an eight-year term by the voters of the locality.


The Circuit Court is the trial court with the broadest powers in Virginia and has authority to try a full range of both civil and criminal cases.  In civil cases, the court has concurrent jurisdiction with the General District Court over claims from $4,500 to $25,000 and exclusive original jurisdiction over almost all claims exceeding $25,000.  The Circuit Court also has jurisdiction over divorce cases, disputes concerning wills and estates, and controversies involving real property.  In criminal cases, this court has jurisdiction over the trial of all felonies (offenses that may be punished by commitment to the penitentiary) and of those misdemeanors (offenses carrying a penalty of not more than 12 months in jail) on appeal from district court or originally charged in circuit court.  Only in a circuit court is a jury provided for the trial of many disputes and controversies.


The Clerk's office handles a variety of duties including administrative matters for the court, recorder of deeds, custodian of court cases, public services, custodian of historic records including preservation, and official record keeper of election ballots.


Listed are some of the common duties:

  • Concealed Hand Gun Permits
  • Deeds and Land Recordings
  • Divorces
  • Fines, Costs and Payment Plans
  • Jury Management
  • Issuance of Marriage Licenses and Officiant Information
  • Probate of Wills and/or Estate Qualification (Please call for appointment)
  • Mechanic's Liens
  • Notary Public


In addition, our Court has appellate jurisdiction over all appeals from General District Court and the Juvenile and Domestic Relations Court.

Our Mission:

 It is the duty and mission of the Office of the Clerk of the Circuit Court of Northumberland County to provide a wide range of services to the public, judicial system, County Government and other agencies.
We provide these services with pride, honesty, professionalism and efficiency while providing a spirit of friendliness and cooperation.

Our role in serving Northumberland County:

As a public service forum for our community, it is our goal to provide an independent, accessible, and responsive environment for the just resolution of disputes, both criminal and civil, in order to preserve the rule of law, and to provide the highest quality of customer service to the citizens of Northumberland County. 

Meet the Staff

  • Deborah Bingham, Master Clerk

dbingham@vacourts.gov

  • Shawanna Harcum, Chief Master Deputy Clerk

sharcum@vacourts.gov

  • Kathi Basye, Master Deputy Clerk, FOIA Contact

kbasye@vacourts.gov

  • Jenny Headley, Master Deputy Clerk

vheadley@vacourts.gov

  • Annette Bartlett, Deputy Clerk

cbartlett@vacourts.gov 

Terms of Court and General Information

  • Terms begin, 4th Tuesday, January, April, July & October
  • All cases set by agreement with Commonwealth's Attorney at preliminary hearing, on Term day, or by agreement of counsel and the Court
  • Court convenes at 9:00 a.m.
  • In civil jury trials, instructions must be submitted to the Court and opposing counsel 5 days prior to trial
  • Commissioners in Chancery are utilized in general chancery causes and divorces
  • Distribution of final orders are sent through regular mail

Contact Us

Better yet, see us in person!

We love our customers, so feel free to visit during normal business hours.

Northumberland County Circuit Court

220 Judicial Pl., Heathsville, VA 22473-3352; Mailing P.O. Box 217, Heathsville, VA 22473

Phone #(804) 580-3700 Fax# (804)580-2261

Hours

Monday - Friday: 8:30am - 4:45pm

Saturday: Closed

Sunday: Closed

Drop us a line!

Cancel

Information

image26

Land Records

 Our land records trace back to the 1600's in our record room, and are now accessible through the secure remote access online.  The online records go back to 1967 and are available to the public for $50.00 per month. Please see the Download Section for the Agreement and Application. Minimum six(6) month subscription.

Marriage License

Records can be found as earlier as 1600's in our record room.

You can request a copy of these licenses by calling, mailing or e-mailing in the name of the parties and date of marriage.  Cost is $0.50 per page or $3.00 for a certified copy.


To apply for a Marriage License in Northumberland County, both parties must be present at the time of application and must have valid photo ID.  The cost is $30.00 and the license is valid for only 60 days. License are ONLY valid in the State of Virginia.

Information

image27

Applying for a Concealed Handgun Permit

You will need the following:

  1. Completed Virginia State Police Application (SP-248 (10/2017))
  2. Valid form of Photo ID
  3. Current concealed handgun permit, Safety course certificate or Military DD214
  4. Self addressed, stamped envelope
  5. Cost is $25.00 for new and renewal permit 

Check out the Download Section on our page for the Information Sheet and Application

*** IMPORTANT: DO NOT SIGN YOUR APPLICATION UNTIL YOU ARE BEFORE A DEPUTY CLERK OF OUR COURT***

Wills and Probate

Wills are filed with the Clerk of the Circuit Court by appointment.  When coming to file, please remember to bring the following items:

  • Driver's License
  • Original Death Certificate
  • Original Will
  • List of Heirs form with addresses
  • List of assets in decedent's name alone
  • Payment for probate or qualification

Divorce

Due to the complexity of divorces, there are no specific legal forms provided by the Virginia Supreme Court.  To seek legal advice, please contact a licensed attorney or try one of the following:

  • Rappahannock Legal Aid- 804-443-9393
  • Legal Aid Services of Northern Virginia- 540-374-5023
  • Virginia State Bar- 804-775-0500

Forms

You can go to www.courts.state.va.us to get forms such as:

  • Real Estate Affidavit (REA)
  • Name Change for Adults or Minors
  • Certificate of Satisfaction
  • List of Heirs
  • Civil Cover Sheets

Affiliated Agencies/ Departments

Sheriff's Department-(804) 580-5221

Virginia State Police (Area 2)- (804) 333-3700

Commonwealth Attorney- (804) 580-4471

General District Court- (804) 580-4323

Juvenile & Domestic Court- (804) 580-6635

Tax Assessment Office- (804) 580-7612

Commissioner of Revenue- (804) 580-4600

Court Dates for 2020

ALL DATES ARE SUBJECT TO CHANGE

March 24

March 31

April 7

April 14

April 21

April 28 (Term Day)

May 5

May 19

May 26

June 2

June 9 (MA Day)

June 16

June 23

June 30

July 7

July 14

July 21

July 28 (Term Day)

August 2

August 11

August 18

August 25

September 1

September 8 (MA Day)

September 15

September 22

September 29

October 6

October 13

October 27 (Term Day)

November 3

November 10

November 17

November 24

December 1

December 8

December 15 (MA Day)

December 22